Notification to IAN Award Recipients

Last modified by Patrick Masson on 2022/08/12 00:48

Hi [FIRST NAME],

Congratulations, I am delighted to share with you that the Apereo Foundation Board of Directors has recognized your ongoing commitment to the Apereo Community with the Inaugural Dolphin Award for Innovation, Advocacy, and Networking, i.e., "The IAN."

The IAN recognizes creative and visionary community members who promote and propel open source initiatives to meet higher education's diverse and evolving needs. 

The Apereo Board was particularly impressed with [...DETAILS FROM NOMINATION FORM]

All Dolphin Award recipients receive the following:
(more information is available on the Apereo website)

  • A certificate of recognition presented during the program ceremony at Open Apereo.
  • A special "swag bag" related to the award.
  • A cash award of US $599.00 (Non-US based recipients will be subject to Federal US tax withholding of 30% unless all requirements are met, according to our Vendor Policies page. Contact accounting@apereo.org with any questions.)
  • Registration to the following year's Open Apereo conference.
  • Up to US$1,500 toward Apereo-related conferences and event travel expenses, such as:
    • Travel and accommodation for the following year's Open Apereo Conference (airfare/baggage, taxi/bus/train/mileage, hotel, per diems for meals, visa fees).
    • Registration fees, travel, and accommodations to other pre-approved, Apereo events (airfare/baggage, taxi/bus/train/mileage, hotel, per diems for meals, visa fees).

Cash Award

As mentioned above, you will receive a $599 cash award. Please email accounting@apereo.org to confirm you are accepting the cash award. This is a formality we need for bookkeeping and tax compliance.

Also, please include in your email,

  1. your mailing address, so we can send you your certificate, swag, and--if accepted--cash award,
  2. t-shirt size (S, M, L, XL, XXL) and style/cut (men's or women's),
  3. payment information, for how you would like to receive your funds, and 
  4. appropriate tax form(s) (depending on where you live, you may be subject to tax liabilities).

Feel free to contact accounting@apereo.org with any questions regarding the above.

Travel Funds

In addition to the cash award, you are eligible for up to US$1,500 toward Apereo-related conference and event travel expenses, for example,

  • travel and accommodation for the following year's Open Apereo Conference (airfare/baggage, taxi/bus/train/mileage, hotel, per diems for meals, visa fees).
  • registration fees, travel, and accommodations to other pre-approved, Apereo events (airfare/baggage, taxi/bus/train/mileage, hotel, per diems for meals, visa fees).

IMPORTANT: These awards will expire.

  1. All recipients must notify Apereo that they are accepting their cash award. If an award recipient does not notify Apereo (accounting@apereo.org) by December. 1 (of the same year presented, i.e., [YEAR OF AWARD]), the award expires.
  2. All travel funds must be used (paid out to you) within eighteen months from the award date ([DATE: 18 mos. AFTER OPEN APEREO ANNOUNCEMENT]). Reimbursements generally take 30 days to process, so please be sure to submit your requests for travel/conference reimbursements with the appropriate lead time.

Promotion

Finally, we would like to feature you and your work in an upcoming article for publication on the Apereo website and newsletter. Michelle Hall (copied here) will contact you shortly for more information.

Thank you again, [FIRST NAME], for all your contributions to educational technology, open source software advocacy, and your ongoing commitment to Apereo.